Accounting Assistant V - HigherEdJobs

School/Unit: Harvard Library

Duties & Responsibilities

Position Summary
As a member of the Harvard Library Financial management team and reporting to CFO, the Accounting Assistant will be responsible for timely and accurate financial transaction processing, including student and temporary staff payroll, and?providing outstanding support to the financial managers and finance customers.?

Primary Responsibilities:

• Weekly processing of student and temporary staff payroll for 100-300 people weekly; assure timely and accurate timesheet entry and appropriate approvals and controls have been executed?
• Processing and review of all corporate card and travel reimbursement including p erform pre-audit review of travel and reimbursement submissions; maintains tracking of travel monies?
• Perform pre-audit review of Web Voucher submissions?
• Establish and maintain up to date and accurate files?
• Assist in the planning and execution of events
• Maintains long range vacation calendar for all finance staff?
• Assembles materials for budget meetings and reviews and supporting documentation binders for audit purposes?
• Manage complex calendars for the CFO, Controller, and Director - Financial Planning and Analyis, with numerous stakeholders throughout the Harvard Library and Harvard University
• Support the creation of?PowerPoint presentations and excel spreadsheets?
• Maintains office supplies; submits appropriate orders and oversees payments to vendors?
• Performs a range of other administrative/clerical duties as needed?

Basic Qualifications

• Undergraduate degree or equivalent work experience required and 2-3 years experience in a finance or accounting environment?
• Intermediate (advanced preferred) working knowledge of Microsoft Office suite (PowerPoint, Excel, Word and Outlook) required?
• Strong customer service experience required

Additional Qualifications

• 2-3 years experience in managing payroll?preferred
• Experience with Peoplesoft and Oracle financial systems preferred
• Must be able to effectively multi-task and prioritize in order to juggle multiple commitments, competing deadlines and shifting priorities. Successful candidate needs excellent verbal and written communication skills, including the ability to effectively communicate by phone and e-mail
• Good sense of discretion and ability to appropriately handle confidential information
• Demonstrated detail orientation and consistent follow-through with a proven ability and judgment to take initiative
• Ability to think ahead and plan appropriately to successfully manage complex schedules
• Must be able to both work well independently and to pitch-in when needed as a member of a small team of finance staff

Additional Information
The Harvard Library
Setting a fresh course for the future of the Harvard Library, the University seeks to build a flagship research library that is positioned to excel in the rapidly evolving 21st-century information environment. The recommendation following an extensive 18-month library review was that Harvard restructure the organization, governance, and funding structures of the University library system to better serve the changing needs of the University. The Harvard Library will drive excellence and innovation in teaching, learning and scholarship by attracting and developing a community of talented professionals who actively shape the development and cultivation of knowledge and pedagogy at Harvard and within the broader scholarship community. The new Harvard Library structure will:

• Maximize strategic capacity in the library system as a whole
• Harmonize management and library business processes
• Facilitate enhancements in collections and services
• Create a culture of continuous improvement and innovation in library operations and management
• Preserve appropriate local autonomy in collecting priorities and patron service levels
• Enhance accountability of the libraries to the Deans and the University

The University
Founded in 1636, Harvard University is preeminent among the world's research universities. Harvard has grown from nine students with a single master to an enrollment of more than 6,600 undergraduate students, over 14,000 graduate students, and an additional 2,000 part-time students. Over 16,000 people work at Harvard, including approximately 2,100 faculty members. An additional 10,000 individuals have faculty appointments in Harvard-affiliated teaching hospitals.?

Designated a university in 1780, Harvard includes 12 colleges and schools. The Faculty of Arts and Sciences-comprising Harvard College, the School of Engineering and Applied Science, the Graduate School of Arts and Sciences, and the Division of Continuing Education-is the oldest and largest of the Harvard faculties. The University's world-renowned graduate and professional schools include Harvard Business School, Harvard Divinity School, Harvard Graduate School of Design, Harvard Graduate School of Education, Harvard Law School, Harvard Medical School (including the School of Dental Medicine), Harvard School of Public Health, Kennedy School of Government and Radcliffe Institute for Advanced Study.?

In the course of 375 years, Harvard's Library has grown from a single collection of 400 volumes to a 73-unit library system whose holdings include nearly 17 million volumes, more than 21 million digital files, 10 million microforms, 8 million photographs, and an estimated 400 million manuscript items.?

For additional information visit the Harvard Library Transition web site at http://harvard.edu/librarytransition

Harvard University is an Affirmative Action/Equal Opportunity Employer.

Source: http://www.higheredjobs.com/details.cfm?JobCode=175696798

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